How to Format Comments in Excel

Excel is software that lets you create tables, and calculate and analyze data. This type of software is called spreadsheet software. We always insert comments into the Excel cells, so that we can attach additional information to use. By default, the comment box is square, but you can change its shape.

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Step # 1 – Customize the Quick Access Toolbar
First, open your Excel file. Here you can see that this cell has a comment, and the default shape of a comment box. To change it you first need to add the “Change Shape” command to the Quick Access Toolbar. Right click the QAT, and click “Customize Quick Access Toolbar”.

Step # 2 – Access to the “Drawing Tools/Format” tab
In the dialog box that appears, click “Choose commands” from the drop down list to select “Drawing Tools/Format” Tab, and, in the list of commands, click “Change Shape”.

Step # 3 – Add the Change Shape command into the QAT
Click the “Add” button to add the “Change Shape” command into the Quick Access Toolbar. Then click “OK” to close the Excel Options dialog box. You will now see the added toolbar.

Step # 4 – Select the border of the comment
Now select the cell containing the comment that you want to change the comment box. On the bar menu, click “Review”, then “Edit Comment”.

When you first create a comment, the cursor is right after whatever you typed. You need to select the comment itself, not the text inside. So, select the border of the comment.

Step # 5 – Change the shape of the comment
On the “Quick Access Toolbar”, click the “Change Shape” button. From here, you can select basic shapes, block arrows, flowcharts, stars and banners, or callouts, each of which has yet another set of shapes to choose from.

Once you have the new shape, right click the border once again and, if you wish to format this comment even further, choose “Format comment” as shown.

That will bring up yet another dialog box, from which you can choose, for example,” Fill Effects”. You can select the “Picture” tab and import any picture.
Result: Congratulations! You’ve just learned How to Format Comments in Excel.


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  • I was looking for how to change the police size ^^ but great video it helped me get there as the tool to format the comment is also on this quick tool bar. For others looking on how to format the content inside the comment … just …. I mean, just … wait for it … ^^ the comment and press Ctrl and 1 at the same time. I hope it helps.

    Carlos Alonso Souza June 20, 2020 1:25 pm Reply
  • This was great and helped a lot, but I can't do this for every comment, now called a note. How do I set changes made as default?

    Charlie Wilson June 20, 2020 1:25 pm Reply
  • Ho do you do it, if the Change Shape button is not in your ALL COMMANDS list? [Mac Mojave, excel 16.16.12. Also – if I right click on the comment border, I see greyed out options to format object or text, but nothing about formatting the comment. There is a Format Comment option under the main Format dropdown menu at the top of the screen, but it only gives me options to change the size and scale, and lock or unlock it.]

    Laine MacTague June 20, 2020 1:25 pm Reply
  • Is it appear in print

    michael helmy June 20, 2020 1:25 pm Reply
  • Oooops! I thought the vid was going to demonstrate: "How to format comments in Excel"!

    Netspin June 20, 2020 1:25 pm Reply
  • You can use Dose for Excel Add-In that includes an awesome advanced comments assistant besides more than +100 new functions and features to add to your Excel to save time and effort.

    Super Collection Studio June 20, 2020 1:25 pm Reply
  • Thank you! Great voice

    John Bates June 20, 2020 1:25 pm Reply

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